Privacy Policy

Legacy Dance Company is committed to protecting the privacy and personal data of our students and their families. This Privacy Policy explains how we collect, use, store, and protect personal information in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By enrolling a child at Legacy Dance Company, parents/guardians confirm that they have read, understood, and agree to this Privacy Policy.


1. Information We Collect

When you register your child with Legacy Dance Company, we may collect the following personal data:

  • Child’s full name and date of birth
  • Parent/guardian name(s)
  • Contact details (email address, phone number, home address)
  • Emergency contact details
  • Medical information relevant to your child’s safety and participation (e.g. allergies, injuries, additional needs)
  • Photographs and video recordings of students
  • Payment and billing information
  • Attendance records and class information



2. How We Use Your Information

We collect and use personal data for the following purposes:

  • To manage class registrations, timetables, and attendance
  • To ensure the health, safety, and welfare of students
  • To communicate important information (class updates, events, closures, payments)
  • To process payments and manage accounts
  • To meet legal and insurance requirements
  • To promote Legacy Dance Company (where consent has been given)



3. Photography & Video Consent

Legacy Dance Company may take photographs and videos during classes, rehearsals, shows, workshops, and events.

These images/videos may be used for:

  • Social media platforms
  • Website and marketing materials
  • Studio displays
  • Promotional campaigns

Parents/guardians will be asked to give explicit consent for photography and video use during registration. Consent can be withdrawn at any time by notifying the studio in writing.




4. Medical Information

Any medical or additional needs information provided is used solely to ensure your child’s safety and wellbeing. This information is shared only with relevant teaching staff and will never be disclosed to third parties unless required for safeguarding or emergency medical care.




5. Data Storage & Security

We take appropriate measures to protect your personal data:

  • Data is stored securely (digitally and/or in locked physical files)
  • Access is limited to authorised staff only
  • We regularly review our data handling processes

We will retain personal data only for as long as necessary to fulfil our legal and operational responsibilities.




6. Sharing Your Information

Legacy Dance Company does not sell or share personal data with third parties for marketing purposes.

We may share information only when necessary with:

  • Teaching staff (for safeguarding and medical awareness)
  • Payment providers
  • Insurance providers
  • Legal or regulatory authorities, if required by law



7. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you and your child
  • Request correction of inaccurate or incomplete data
  • Request deletion of data (where legally permissible)
  • Withdraw consent for photography/video use
  • Raise concerns about how your data is handled

Requests should be made in writing to Legacy Dance Company.




8. Changes to This Policy

Legacy Dance Company may update this Privacy Policy from time to time. Any significant changes will be communicated to parents/guardians.




9. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Legacy Dance Company

Email: legacydancecompany@myyahoo.com